Administrative Assistant
Sagan RecruitmentWhat You'll Do
Location: Remote (PST Time Zone) Salary Range: 2300 USD/month Work Schedule: Monday to Friday, 7:30 AM to 3:30 PM (PST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and U.S.-based businesses, connecting candidates from regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals. About the Company: Sagan represents a data-driven digital marketing agency focused on delivering high-impact SEO and content strategies. The team values precision, organization, and operational excellence in supporting internal processes and client delivery. Position Overview: We are seeking a highly detail-oriented Administrative Assistant to support internal operations, with a strong focus on contract management and organizational accuracy. This role plays a critical part in ensuring contracts are prepared, distributed, tracked, and properly stored, while also assisting with light recruiting coordination. Key Responsibilities: Prepare, send, and follow up on client and internal contracts. Ensure all contracts are accurately uploaded and organized within Google Drive. Maintain a structured and error-free contract tracking system. Conduct initial resume reviews and assess candidate fit based on defined criteria. Support recruiting workflows and coordination as needed. Assist with administrative and operational tasks to keep internal systems organized. (Future scope) Support payroll processing and related administrative tasks. Qualifications: Proven experience in administrative support or operations roles. Strong attention to detail with a track record of producing error-free work. Experience using DocuSign for contract preparation and management. Familiarity with QuickBooks and HRIS platforms. Excellent organizational and file management skills (Google Drive or similar). Ability to manage multiple tasks and follow processes consistently. Strong written communication skills. Nice-to-Haves: Experience supporting recruiting or HR functions. Exposure to payroll processing. Experience working in a digital marketing or agency environment.
What We're Looking For
Proven experience in administrative support or operations roles. Strong attention to detail with a track record of producing error-free work. Experience using DocuSign for contract preparation and management. Familiarity with QuickBooks and HRIS platforms. Excellent organizational and file management skills (Google Drive or similar). Ability to manage multiple tasks and follow processes consistently. Strong written communication skills.
Additional Information
Experience Level
Mid-Level
Employment Type
full-time
Work Mode
Remote